Session 2 – Developing the Dream Team to deliver the best possible passenger experience

In a Nutshell:

  1. Find Really Nice People, who share The Big Lemon’s values
  2. Motivate them, give them something to believe in
  3. Train them really well
  4. Develop a clear system of roles and responsibilities; policies and procedures
  5. Lead by example
  6. Show interest in them
  7. Understand when someone isn’t the right fit for the team and move on, maintaining good relationships wherever possible
  8. Look after yourself; you can’t allow yourself to get tired and grumpy
  9. Monitor progress, share feedback
  10. Use everything as a learning experience for you and your team

Task 1: Job Descriptions

  • Job Title – Big Lemon Bus Driver
  • Package: salary, hours, pension, TBF, smart uniform provided, the opportunity to work in a small family team, 20 days paid holiday plus bank holidays.
  • Introduction to the role:
  • great customer service skills and care to join family orientated team, varied shift pattern incl evenings and weekends with a minimum 39 hour week and attractive starting salary.
  • Are you looking for a change of direction? We can train you to obtain a bus licence.
  • No one day is the same, with great views from your moving mobile office.
  • Enthusiastic, friendly, reliable and respectful, something who wants to get involved with the local community
  • As a company we have an open door policy with the opportunity to talk and convey freely
  • opportunities to progress within the company

  • Person Specification:
    • Personality – willing to go the extra mile to provide high standards of service to the local community; be flexible, part of the family, make friends along the way with our regular passengers and colleagues; self-motivated, able to work on your own as well as part of the team, relationship-building, reliable, trustworthy
    • Skills & Qualifications: licence, driver CPC,
    • Training – Driver CPC, customer service, first aid
    • Experience: desirable but not essential, we can offer support to develop experience and confidence
  • Areas of Responsibility:
  • High standards of driving
  • Friendly, helpful, approachable, smart
    • Safety of the vehicle: defect checking & reporting,
    • Passenger experience: assisting passengers, high level of customer service, disability awareness,
    • Cleanliness of the vehicle: keeping clean during shift, check bus for lost property and rubbish, take pride in your workspace
    • Records & Reporting: defect reporting, log sheets, incident forms, holiday, sickness, paying in,
  • Tasks – within each area:
    • Safety of the vehicle
    • Passenger experience
    • Cleanliness of the vehicle
    • Records & Reporting

A Day in the Life of a Bus Driver

  • Arrive on time, tea and a chat with the supervisor
  • vehicle allocation
  • first use check – procedure
  • defect report
  • duty sheet
  • ticket machine login
  • spare ticket roll
  • correct destination screen
  • follow instructions on duty card
  • give every passenger a safe, comfortable and enjoyable experience on your bus
  • do litter and lost property sweep at each terminus
  • monitor Ticketer for your punctuality and ensure no early running
  • Monitor ticketer for messages and respond as soon as safely responsible
  • take fares and issue tickets
  • In case of incident:
    • check safety and welfare of passengers, phone ambulance if required
    • communicate with the office
    • photos (damage to all vehicles, most importantly the passengers on our bus and any third party vehicle, and the road layout)
    • witness statements and details
    • don’t admit liability
  • Procedure on safe driving, incident, running defect, taken ill while driving, changing procedure,breakdowns, lost property, diversions, paying in, fuelling, charging buses, log sheets
  • Passing on information at end of shift to other driver and supervisor.

Task 2: Create a Job Ad and Recruitment video

  • Job Title – Big Lemon Bus Driver
  • Package: salary, hours, pension, TBF, smart uniform provided, the opportunity to work in a small family team, 20 days paid holiday plus bank holidays.
  • Introduction to the role:
  • We are looking for friendly people with great customer service skills and care to join our family orientated team, with a varied shift pattern including evenings and weekends, a minimum 39 hour week and attractive starting salary.
  • Are you looking for a change of direction? We can train you to obtain a bus licence.
  • No one day is the same, with great views from your moving mobile office.
  • Person Spec
  • Enthusiastic, friendly, reliable and respectful, someone who wants to get involved with the local community
  • As a company we have an open door policy with the opportunity to talk and convey freely
  • opportunities to progress within the company

Key elements of the role are:

  • Customer service – going the extra mile
  • Safe driving on a variety of routes
  • Vehicle care, defect checking and reporting
  • Teamwork, assisting colleagues, flexibility
  • Reports and record-keeping

Based in Bristol, Brighton, or Hailsham

Indeed, Website, Social Media, Posters on the bus, inside the bus, word of mouth

Recruitment Video

  • 30 seconds
  • Introduce yourself
  • What you enjoy about being a bus driver = love meeting people, doing something for the local community
  • What you enjoy about working at The Big Lemon, a great team with nice family feel,
  • Our Vision is for every community to have affordable public transport, run with zero-emission vehicles, powered by renewable energy and owned by the local community, and we’d love you to be a part of it
  • Apply online at thebiglemon.com/jobs

A Day in the Life of a Manager

  • Cup of tea with the drivers
  • Driver standards, punctuality, uniform etc
  • Covering sickness
  • Allocating vehicles
  • Defect recording and reporting – check vehicles as they leave
  • Troubleshooting & minor repairs
  • Recording defects rectified: who, what, when
  • Un-rectified defects = VOR -> engineering
  • Monitoring service
  • Communicating – Ticketer, Whatsapp, Email, Phone, In person
  • Ensuring Changeovers happen correctly
  • Updating Rota
  • Communications Diary
  • Shift handover
  • Reports
  • Updating passengers – Twitter:
    • Route
    • Town
    • Journey(s)
    • Issue
    • Apologise

Task 3: Create a Twitter Post

Reports & Record-keeping: Google Forms

  1. Defect Reports
  2. Log Sheets

Task 4: Create a Risk Assessment Form

We need risk assessments for:

  • areas, eg depot, office, bus etc
  • activities, eg driving, fuelling, cleaning

A risk assessment needs to:

  • Identify Hazards
  • Identify who or what may be at risk
  • Assess Severity and Probability with no control measures (Severity x Probability = Risk Score)
  • Outline Control Measures
  • Assess Severity and Probability with control measures in place (Severity x Probability = Risk Score)
  • Communicate Control Measures
  • Be reviewed periodically (each time/annually/following an incident)

Task 5: Create a Passenger Feedback Form

A passenger feedback form needs to:

  • Inform passengers
  • Identify Passenger Profiles
    • Age
    • Where they live
    • What they use the bus for
    • Where they go
    • How often they use the bus
  • Give you feedback on
    • vehicles
    • drivers
    • routes & timetables
    • quality of information
    • customer service off the bus
  • Opportunity to give written feedback
  • Opportunity to be contacted afterwards (in response to feedback or join mailing list etc)